Capital Projects are categorized into major and minor capital projects, which support the development and enhancement of university facilities through construction, renovation, and infrastructure expansion. Non-capital projects include deferred maintenance and repairs & maintenance activities, focused on preserving, repairing, and extending the useful life of existing campus assets. The sections below provide an overview of each project type and its associated project codes.
Capital Projects – Level A (CAP):
Minor Capital – Level B (CMN): These are smaller-scale projects such as new constructions, substantial alterations, extensions, or improvements to existing structures. Their cost of the project is more than $35,000 but does not exceed $1 million.
Major Capital – Level B (CMJ): This category includes larger projects, such as new constructions, significant alterations, extensions, or enhancements to existing structures, where the cost exceeds $1 million.
Non-Capital Projects
Deferred Maintenance – Level B (CDM): This refers to maintenance tasks that were postponed or not done at the scheduled time and are therefore delayed to a future date.
Facilities Maintenance and Repairs – Level B (FMR): Repairs and upkeep of university facilities aim to preserve their original function without enhancing their lifespan, efficiency, or output. New project requests in this category are assessed jointly by Financial & Accounting Services (F&AS) and Physical Operations, Planning and Development (POPD).
For related project creation requests; CMN , CMJ , CDM, and FMR users are directed to GL Project Request.
- Before requesting project(s), ensure appropriate approvals are available including the R&A Form.
- Link to info about Funding
Capital Projects Fund Review Process
To ensure accurate funding verification for all capital project transactions, the Capital Projects Fund Review Form (Excel workbook) must be submitted with every PayApp and Change Order beginning December 1, 2025.
What the Form Does:
- Confirms that departmental and fund-level budgets have sufficient available balance.
- Verifies that budget and actuals align with project expectations.
- Ensures expenditures are charged to the correct funding sources.
- Supports effective allocation of funds across multiple sources (e.g., grants, donor gifts).
How to Submit the Form:
- Change Orders (submitted through eDoc)
- Email the completed form to budget@ucmerced.edu
- Include a reference to the associated eDoc.
- Do not attach the form to the eDoc—it is for internal UC Merced use only.
- PayApps
- Upload the completed form to the corresponding ServiceNow ticket.
