Dear colleagues,
I would like to inform you about a change to the carryforward process for all PPM projects. After consulting with campus partners, we have decided to remove carryforward from the Project Cube in UCMPlan/SmartView. This decision was made due to all contracts and grants projects being managed from an inception-to-date perspective.
To adhere to fiscal year (FY) budget practices, the carryforward for the PPM Project Cube(REP) is now only calculated in the Financial Cube (FINR) based on GL data rather than PPM data.
What to Expect:
Project Cube (REP)
- Actuals: Fiscal year data can still be viewed by year. No changes were made.
- Budget:
- Only new budget or budget adjustments processed in the respective FY is available by year.
- To see a multi-year budget or total budget, choose "All Years" from the Year dimension to view the inception-to-date data.
- The carryforward field within SmartView will be zero.
Financial Cube - GL (FINR)
- Carryforward for PPM projects is calculated based on GL data in the Financial Cube (FINR) to maintain a fiscal reporting perspective.
- No other changes.
For PPM projects viewed from Project Cube (REP), it is recommended that the data be reviewed as inception-to-date (All Years).
Please note that the template for PPM Project Closeout has been updated to reflect the change in carryforward. Please use the updated template that can be found on the PPFM General Inquiry webpage going forward.
Please share this communication with others in your unit as needed. If you have any questions, please feel free to contact our office.
