Skip to content

FY25 Budget Roll-Forward Process & Budget Adjustment Freeze

September 19, 2024

Dear Colleagues,

Thank you all for your collaboration and partnership in successfully closing FY24. We greatly appreciate your efforts and continued cooperation as we prepare to roll the budgets into the new fiscal year.

As the General Ledger (GL) officially closed for FY24 on September 11th, please take note of the following essential items necessary to ensure a smooth roll forward of the budget:

  1. Revenue Recording: All FY24 campus-recorded revenue must have corresponding budgetary responses completed by close of business on Friday, September 20th.
  1. Staffing Reconciliation: Completed August staffing reconciliation, including processing any outstanding budget requests related to staffing, was due by Friday, September 13th. This is crucial for ensuring the accuracy of your permanent budget. Failure to complete this on time may affect the accuracy of both your FY25 budget and future staffing reconciliations.
  1. Budget Locking: In preparation for the roll-forward, FY24 budget entries will be locked from September 21st through September 27th. During this time, no budget adjustments to GL or PPM projects can be processed.
  1. Carryforwards: Departments must submit carryforward requests by Wednesday, September 25th (2 weeks post GL close).
  1. FY25 Budget: The FY25 budget will be accessible starting Monday, September 30th.

In the interim, your multi-year/permanent budgets (FY24 Multi Year 2) and actuals for (FY25) are available using the SmartView reporting tool.

Thank you for taking the time to review these items. We look forward to another successful fiscal year.

Best,

Financial Planning & Analysis